Axione UK Limited is committed to complying with its legal obligations under the General Data Protection Regulation (2016) and the Data Protection Act 2018. We respect your privacy and are committed to protecting your personal data. This privacy notice describes how and why we collect, store, use and share your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
Who we are
Axione UK Limited (company number 8434202) has its registered office located at Becket House, 1 Lambeth Palace Road, London, United Kingdom (“Axione UK”).
Axione UK is the controller and responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
Our Data Protection Team is responsible for ensuring compliance with data protection legislation and for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the Data Protection Team using the details set out below.
The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified.
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Identity Data includes first name, last name, title, job title and company
- Contact Data includes email address, telephone numbers, and country
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
- Usage Data includes information about how you use our website, products and services.
How is your personal data collected?
We use different methods to collect data from and about you including through:
Direct interactions– You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you give us feedback or contact us.
How we use your personal data
We will only use your personal data when the law allows us. Most commonly, we will use your personal data where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. We will also use your personal data where we need to comply with a legal obligation.
We use your Identity and Contact Data for the purpose of responding to your enquiry and managing our relationship with you. For more information on how we use the information you send us for recruitment purposes, please see our section Job offers.
We use your Technical and Usage Data to administer and protect our business and this website as well as to improve our website, customer relationships and experience.
Please contact our Data Protection Team if you have any questions about how we collect and use your personal details.
Disclosures of your personal data
We may share your personal data with the parties set out below for the purposes discussed above:
- Internal Third Parties- companies in our Group, which means Bouygues SA, its subsidiaries and subsidiary undertakings (as defined in the Companies Act 2006) acting as joint controllers or processors from time to time, which are based in the EU or which are signatories to our Group Binding Corporate Rules (or the equivalent).
- External Third Parties – which include our clients, third party suppliers, service providers, professional advisors and other business partners to enable us to provide or receive products or services, if this is necessary in order to resolve a query or complaint.
Otherwise we will not share your information with any third party unless:
- we have your permission;
- we are required to do so by law;
- this is necessary in connection with the sale of our business or its assets (in which case your details will be disclosed to our advisers and any prospective purchaser’s advisers and will be passed to the new owners).
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Transferring, storing and processing your data
Your personal data will not be transferred to, nor stored at a destination outside the European Economic Area (EEA). However, it may be processed by staff operating outside the EEA who work for us.
We have put in place appropriate technical and organisational security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have also put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal requirements. We usually keep records of routine queries for 3 years.
Please contact our Data Protection Team if you have any questions on how we long we keep your personal data.
We use our website to gather CVs and have a separate Applicant Privacy Notice, which you can find here.
Your Legal Rights
You have certain rights under data protection laws in relation to your personal data. These rights are as follows:
- Right of access to your personal data- you have the right to request a copy of the personal data we hold about you;
- Right of rectification- you have the right to correct data that we hold about you that is inaccurate or incomplete;
- Right of erasure- you have the right, in certain circumstances, to ask for the data we hold about you to be erased from our records;
- Right to restriction of processing- where certain conditions apply, you have the right to restrict the processing of your personal data;
- Right of portability- you have the right to have the data we hold about you transferred to another organisation;
- Right to object-you have the right to object to certain types of processing such as direct marketing.
There are some exceptions to these rights, however. For example, it will not be possible for us to delete your data if we are required by law to keep it or if we hold it in connection with a contract with you. Similarly, access to your data may be refused if making the information available would reveal personal information about another person or if we are legally prevented from disclosing such information.
If you wish to exercise any of these rights, please contact the Data Protection Team using the contact details below. We will require you to provide specific information to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
In the event that Axione UK refuses your request under rights of access, we will provide you with a reason. You have the right to complain as outlined in the Complaints section below.
If you have any questions about this privacy notice, please contact our Data Protection Team as follows:
Data Protection Team
Axione UK Limited
1 Lambeth Palace Road
London SE1 7EU
If you have a concern about the way in which we handle your personal data, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. You can find details on how to do this on the ICO website at https://ico.org.uk/make-a-complaint/ or by calling their helpline on 0303 123 1113. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact our Data Protection Team in the first instance.
Changes to the privacy notice
We keep our privacy notice under regular review. This version was last updated on 16th November 2020.